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Staff Specialist/Accounts Payable - AW4057

Occupational Summary:

Accounts Payable and Heavy Invoicing
Accurately research and resolve accounts payable related exceptions and/or inquiries.
Maintain interface with departmental and personnel to obtain and provide information to verify or support financial records and ensure compliance with established policies and procedures; answer inquiries regarding accounting information as required.

  • Research vendor invoice and payment issues proactively to ensure timely resolution.
  •  Utilize SAP R/3 and other software applications to perform accounts payable research activities.
  • Communicate with vendors and customers to ensure billing and payment issues are resolved appropriately.
  • Run special reports for other teams in accounts payable, suppliers and customers for use in analyzing vendor billing and payment issues.
  • Assist customers of the procurement process with the resolution of a variety of problems, questions or other issues; answer inquiries on the status of payment for orders, or in the understanding of the accounts payable process.
  • Participate in meetings to monitor any potential problems.
  • Answer inquiries from departments and vendors concerning vendor payments.
  • Send initial communication to departments for Adhoc problem invoice workflows.
  • Review all incoming faxes for the Research team to determine (1) if the invoice(s) are ready for payment and (2) if additional research is needed.
  • Perform other related duties incidental to the work described herein.

 Required Qualifications at this Level


Work requires knowledge of general accounting principles usually through two years post-secondary education in accounting or a related business field.


Work generally requires 3 years of experience in an accounting setting to become familiar with the accepted accounting practices involved in maintaining more complex financial records, reconciling accounting information and preparing financial statements.




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