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Admin Specialist - AW2136

Provide high-level administrative support to department or group of professionals. Apply knowledge and skills to resolve complex administrative problems independently or with others.
Duties and Responsibilities of this Level

  • Schedule and maintain a challenging calendar of appointments, meetings and travel itineraries, and coordinate related arrangements.
  • Partner with other support staff on an ongoing basis to coordinate multiple demanding calendars, while ensuring that critical meetings are scheduled, and business objectives are met.
  • Develop advanced presentation materials; independently prepare complex documentation, reports, charts, graphs, and spreadsheets at designated intervals and as requested.
  • Create complex databases.
  • Compile and manipulate data, summarize findings and write reports or portions of reports.
  • Extract and compile a range of data from written sources, individuals, and/or databases, providing a limited interpretation of data.
  • Compose, proofread or edit formal correspondence, memoranda, and short reports for internal or external circulations. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures.
  • Coordinate communications between the supervisor and other professional and administrative staff, within and outside the organization.

Required Qualifications at this Level


High school education or equivalent with five years of administrative support experience of increasing variety, complexity and demonstration of work leadership.

Two years postsecondary education with three years of experience.




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