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Staff Specialist

Financial coordination (25%)

  • Handle approximately $45,000 annual department procurement purchases and clearing of charges
  • Process quarterly billing for Statistical Consulting services producing revenue of approximately $50,000 per year
  • Organize conference/meeting travel and related expenses for staff

Departmental documentation and coordination (35%)

  • Coordinate monthly time tracking by staff in the department and follow up with those that are not compliant in a timely manner
  • Train new staff how to track their time electronically; represent the group on committee of such trainers
  • Organize distribute and maintenance of Standard Operating Procedures within the department
  • Distribute trial documentation binders
  • Maintain departmental organizational chart
  • Maintain and organize group intranet website
  • Coordinate process of archiving documentation to an off-site location
  • Serve as primary group resource for use of Webex
  • Arrange interviews for job candidates, including coordinating the schedules of multiple interviewers and travel from out of state
  • Coordinate hiring of new employees into the group
  • Schedule biweekly staff meetings, including technical/IT aspects such as webcasts 
  • Process Duke Databank analysis requests through the approval process by an Executive Committee
  • Set up time tracking codes for analysis projects for departmental invoicing purposes
  • Serve as key operational contact for 2-3 employees working off-site

Staff support, work prioritization and distribution (20%)

  • Support Director and Assistant Directors
  • Provide support for 90+ staff statisticians, statistical programmers and Business operations staff, with duties shared with one other Staff Specialist
  • Provide support to staff for copying, mailings, scheduling of meetings, conference calls, conference room reservations
  • Process conference/meeting travel and related expenses for staff
  • Encourage and facilitate cooperation and tolerance within highly diverse group
  • Aid supervisor in identifying and monitoring problem issues within the department
  • Cross-train with other Staff Specialist so that each can cover the key responsibilities for each other on a short-term basis or in times of critical need

Required Qualifications at this Level


Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of post-secondary education.


Work generally requires two years of clerical or research experience to acquire skills in administrative or project research responsibilities as well as accepted office organization, communications and research practices.

A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and experience requirement.


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