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Staff Assistant - Part Time

Job Description:

Part time 30 hours
 
 Occupational Summary
 
Responsible for providing administrative support for activities at the Center on Genomics, Race, Identity, Difference (GRID).
 
Work Performed

  • Maintain liaison with other programs, offices and departments and with external organizations, departments and programs, as appropriate, to accomplish objectives of GRID, as well as to ensure cooperative efforts are enhanced and available resources are utilized.
  • Execute purchases, compensation of research participants and consultants, service contracts, and other Center-related financial matters. Coordinate these activities with other departments' administrative staff that support GRID.
  • Manage director's calendar and calendar of activities related to GRID. Schedule and coordinate meetings (in-person and virtual) among GRID staff, students, faculty, and with others internally and externally (including internationally).
  • Process domestic and international travel arrangements for GRID faculty, staff, and students, working closely with travel agent, visa service, and other entities (inside and outside of organization) as needed.
  • Provide technical assistance in the preparation of grants, manuscripts, and other research-related documents.
  • Perform other related duties incidental to the work described herein.

 
Required Qualifications at this Level
 
Education/Training:
Work requires analytical, communications and organizational skills generally acquired through completion of at least a bachelor's degree program.

Experience:
At least three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.
 
Skills:

  • Strong written and oral communication skills 
  • Excellent time management and organizational skills
  • Careful attention to detail
  • Ability to work well both independently and as a team member
  • Computer proficiency required. Capable of working with email, databases and Microsoft Office
  • Proficiency with Word, Excel, PowerPoint, Dropbox, Box, GoogleDocs, Doodle Poll, Microsoft Publisher, and other similar research and administrative tools
  • Fluency with online technology such as social media platforms, websites, and web conferencing tools (e.g. Skype, Adobe Connect, WebEx, GoToMeeting, etc.).

 
OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
 

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