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Staff Specialist

Occupational Summary
Perform routine tasks and special projects in support of the Donor Relations and Special Events teams.
Work Performed

  • Weekly filing, both electronically and hard copy, for new endowment agreements.
  • Assist with mailings of acknowledgement letters, notecards, giving society donor gifts, giving society welcome letters, event follow-up mailings, and other communications as necessary.
  • Conduct mail merges in Microsoft Word to produce drafts of giving society mailings
  • Input new building naming opportunities into Legacy Tracker database
  • Track donor gratuities for input into donor database
  • Assist with proofing and checking for formatting consistency in book drafts
  • Compile written material from various sources for use in book
  • Assist with special events preparations as needed
  • Input guest data into special events tracking documents
  • Assist with assembly and distribution of meeting materials such as nametags and meeting notebooks

Required Qualifications at this Level


Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.


Work generally requires four years of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices.

A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.



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