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Accounting Clerk

Occupational Summary:

Ensure the accurate and timely scanning and optical character processing of vendor invoices. The validation of all scanned invoices.


  • Sort and prepare for scanning all paper invoices received in Accounts Payable by Kofax batch class. This involves removing staples and inserting batch sheets to ensure proper document separation.
  • Sort invoices into batches of 50 or less based on Kofax batch classifications. Batch totals are calculated to ensure accurate scanning.
  • Use high speed scanners to scan invoice batches into Kofax.
  • Run scan verification to ensure appropriate document separation (Quality Control) and confirm batch totals.
  • Release scan to OCR (Optical Character Recognition). OCR will extract data from the invoice in order to automate the data entry of the invoice and post image into content Management system (Mobius).
  • After the OCR engine has extracted the data from the invoice verify and correct OCR extracted data.
  • Run redaction process to hide sensitive data such as social security numbers and patient information (SSN, HIPPA)
  • Monitor extract of SAP vendor master data for vendor identification during OCR.
  • Validate scanned invoices to release into SAP.
  • Perform a variety of general office activities according to departmental procedures, such as opening and distributing mail and answering/transferring telephone calls.
  • Participate in special assignments when necessary.

Required Qualifications at this Level


Work requires knowledge of basic mathematical and clerical principles generally acquired through a high school education.


Work generally requires 2 years of experience in an accounting setting to acquire a general knowledge of the accepted clerical accounting practices involved in processing forms, reconciling accounts and compiling basic financial statements.


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