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Grants & Contracts Administrator

Job Description:

Grants and Contracts Administrator/Financial Analyst:
 

  • Establish and administer sponsored projects for fiscal and programmatic compliance
  • Provide support for budget preparation and reconciliation, complex budget reports and cost projections, labor distributions, expenditures, cost sharing.
  • Ensure appropriate and complete recording and reporting of project costs.
  • Manage expenditures to budget.
  • Resolve deficits.
  • Authorize and negotiate sub awards and other agreements.
  • Monitor sub award performance and billing.
  • Ensure timely filing of financial reports and programmatic deliverables.
  • Establish, maintain and close out projects timely in the university accounting system.
  • Work requires communications, analytical and organizational skills.
  • Ability to analyze data and formulate conclusions.
  • Excel

Required Qualifications at this Level

Education/Training:

  • Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.
  • Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required.
  • Successful completion of the Research Administration Academy (RAA) is required. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process.
  • Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.

 
Experience:

No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.

 
Skills:

  • Ability to analyze data and formulate conclusions.
  • Ability to learn changing technologies related to grants and contracts management.
  • Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
  • Ability to communicate both verbally and in writing with all levels of the organization.
  • Ability to manage and prioritize multiple projects/tasks simultaneously.
  • Ability to create verbal and written reports.
  • Knowledge of federal rules and regulations relating to research grant and/or contract activity
  • Knowledge of Duke University policies and procedures relating to grant and contracts activity
  • Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management.
  • Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.
  • Understand and be able to apply costing rules and regulations to federally funded projects.
  • Experience with/Ability to perform required functions in SPS, R3, grants.duke and SES relating to assigned duties.
  • Understand financial processes and controls including the reconciliation process

 

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